Provision of Baseline Research Survey- Solomon Islands Tenderssirf

Solomon Islands Resource Facility (SIRF)

Request for Tender

Issue date: 8th March 2019

Questions due: 17th March 2019

Closing date: 29th March 2019

“For a full copy of the Request for Tender Provision of Baseline Research Survey and associated forms please email or collect from SIRF Office, Room 306, Level 3 Hyundai Mall, Honiara, Solomon Islands. “

1: Tender Particulars

Project name: Solomon Islands Resource Facility

Tender name: Provision of Baseline Research Survey

Closing time: 12 Midnight, 29th March 2019


Potential bidders should register their interest by email to  Any updates to the tender documents or
answers to questions will be sent to all registered bidders.


Potential bidders may submit questions by email to
Any answers to questions will be sent to all registered bidders.

Submission method: By email to ; or by delivery of a hard copy to the SIRF Tender box.

Contracting entity:

Cardno Emerging Markets (Australia) Pty Ltd (Cardno) is the
company that manages SIRF. Cardno's Company Haus registration
number is 201515684.

Tender Validity: Tenders will be valid for at least 90 days after the closing time.
The anticipated timeline for the tender process is as follows. We may alter any of these dates at our

Tender release: 8th March 2019

Last date for questions to be submitted: 17th March 2019

Close of tender: 29th March 2019, 12 Midnight

Review of tenders: 1st – 2nd April 2019

Award of tender: 5th April 2019

Contracting: 8th April 2019

Commencement date: 29th April

End date: 30th July 2019

At any time, SIRF/Cardno reserves the right to:

a. terminate this Request for Tender or cease to proceed with this procurement process;
b. change the structure and timing of the procurement process;
c. vary or extend any time or date in this Request for Tender;
d. require additional information or clarification from any tenderer or provide additional
information or clarification;
e. negotiate with one or more tenderers;
f. call for new tenders;
g. reject any tender received after the closing time;
h. reject any tender that does not comply with the requirements set out in this Request for Tender; and
i. terminate negotiations with any applicants at any time for any reason.

Conflict of Interest

Tenderers must provide details of any circumstances or relationships that constitute, or may constitute, a conflict or potential conflict of interest regarding this application, or any obligations under any formal agreement with the Solomon Islands Resource Facility, Cardno Emerging Markets, or the Department of Foreign Affairs and Trade.

Eligibility of the Tenderer

The Tenderer, including parties constituting the Tenderer, may have the nationality of any country,
except for those prohibited by the legislation of Solomon Islands, or by any international Agreement of
which the Solomon Islands is a signatory, or by an Act of Compliance with a Decision of the United
Nations Security Council taken under Chapter VII of the Charter of the United Nations.
At the present time the countries covered by this prohibition are those who are not current members of
the United Nations.

The Tenderer must meet the following eligibility criteria:

a. must be registered in the country of the Tenderer;
b. be free from insolvency, bankruptcy or similar status;
c. have the legal capacity to enter into contract;
d. be current with payments of taxes and social charges;
e. not be ineligible pursuant to the provisions of this RFT;
f. not have been convicted within the last year of, or currently under indictment for, a criminal offence involving corruption or other misconduct reflecting a lack of suitability to participate in government procurement;

Eligibility of Works & Services

Cardno will exclude from consideration any tender if the Tenderer or one of its Related Entities is listed:

• by the Minister for Foreign Affairs under the Charter of the United Nations Act 1945 and/or listed in regulations made under Division 102 of the Criminal Code Act 1995 (Cth). Further information about listed persons and entities is available from the Department of Foreign Affairs and Trade website at and from;
• by the World Bank on its “Listing of Ineligible Firms” or “Listing of Firms Letters of Reprimand” posted at (the “World Bank List”); or
• by any other donor of development funding on a list similar to the World Bank List.

Composition or Constitution of the Tenderer

If the Tenderer is a joint venture, consortium or association (this does not include a sub-contractor) all of the parties will be jointly and severally liable to the Principal for the fulfilment of the Contract but will appoint one party to act as the Member-in-Charge with authority to bind the joint venture, consortium or association. The composition or the constitution of the joint venture, consortium or association will not be altered without the prior consent of Cardno.

Corrupt or Fraudulent Practices

The donor and the State require that Tenderers observe the highest standard of ethics during the
procurement and execution of contracts. In pursuance of this policy:

a. The definitions, for the purposes of this provision, of the terms set forth below is as

i “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of
anything of value to influence improperly the actions of another party;

ii “fraudulent practice” is any act or omission, including a misrepresentation, that
knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial
or other benefit or to avoid an obligation;

iii “collusive practice” is an arrangement between two or more parties designed to
achieve an improper purpose, including to influence improperly the actions of another

iv “coercive practice” is impairing or harming, or threatening to impair or harm, directly or
indirectly, any party or the property of the party to influence improperly the actions of a

v “obstructive practice” is deliberately destroying, falsifying, altering or concealing of
evidence material to the investigation or making false statements to investigators in
order to materially impede an investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; and/or threatening, harassing or intimidating any party
to prevent it from disclosing its knowledge of matters relevant to the investigation or
from pursuing the investigation.

b. Cardno will reject a proposal for award if it determines that the Tenderer recommended for
award has engaged in corrupt or fraudulent practices in competing for the contract in
question; and

c. Cardno will declare a Tenderer ineligible, either indefinitely or for a stated period of time,
to be awarded a contract if it at any time determines that the firm has engaged in corrupt
or fraudulent practices in competing for, or in executing, a contract.


The Contractor must maintain and keep current all insurances that a prudent Contractor would
maintain for this Agreement as required by law in the Solomon Islands including but not limited to:

a. public liability with minimum to cover the contractor’s obligations under this Agreement;
b. professional indemnity to cover the contractor’s obligations under this Agreement;
c. worker’s compensation with the minimum cover as required by law; and
d. property insurance covering any contractor’s equipment, materials, supplies, and
reinstatement of any data used on the Project for its full replacement value.

2 Tender Selection Process

Corporate Capability and Technical Capability will be scored by a selection panel on the basis of the
information contained in the Tenderer’s submission. A conforming tender shall contain the following:

Technical Proposal

Annex 2 Tender Application Form and responses to evaluation criteria
Annex 3          Previous work experience                                                                                                                                                                            The Tenderers should provide two examples of current or previous work activities
which highlight their ability to perform the require services. Each example is
limited to one (1) A4 page and should be in the format provided.
Annex 4    Resources
Tenderers are required to identify resources (team composition) and outline
experiences and qualifications of each team member using the template provided.
Annex 6    Delivery
A statement on how the Tenderer proposes to provide each of the
Financial Proposal
Annex 5      Commercial Proposal
SIRF will evaluate tenders on the basis of the tenderer’s technical capability and price. The scoring will be as follows:

Section           Maximum Score
Technical          proposal 70 points
Financial          proposal 30 points

Technical Capability will be scored by a selection panel on the basis of the Tenderer’s response in
Annexes 2-6. The panel may seek further information to support their assessment by requesting
additional documents, conducting interviews with tenderers or contacting referees.
The financial score will then be calculated by applying the following formula:

Score = 30 x Company fee of lowest priced technically acceptable bid
                          Tenderer’s Company’s Fee

The preferred tenderer will be required to complete the Due Diligence Assessment found at Annex 7
and will be contracted using the template found at Annex 8.

Visit or Call Us

1st Floor, Unit15, Central Plaza
Point Cruz
P.O Box R241
Honiara, Solomon Islands

Telephone: (677) 20453

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